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Corporate Billing Specialist (701250)

POSITION SUMMARY:
Position is responsible for collecting and validating all data needed to prepare client billings in assigned billing portfolio for multi company/multi system environment. This includes reviewing the customer contracts to understand what is to be billed. This includes gathering data from many departments in Fidelitone to be able to bill client/customer.
ESSENTIAL FUNCTIONS:
Review Contracts for Billings: Verify invoice we are sending to client matches to rates from the contract.
Manual Billing Process: Before processing a manual invoice to the client/customer the corporate billing specialist will review the documentation provided for accuracy. If not accurate, communicate to the appropriate contact to correct the issue before invoicing the client/customer. Review billings against the GL to be sure that we are offsetting the payables transactions that match to the billing to the client/customer.
Create and Maintain SOP's: All billing activities will need to be documented for the company to have a full understanding on all billings that take place.
Communication: Strong communication skills and ability to work well with all levels of staff and management. Communication includes branch management and internal management as we have many offsite locations.
Filing: After providing billing to client/customer we need to file the completed invoice including bills of lading, invoice registers and any other documentation provided for invoices processed.
Billing for Freight Program: Gather freight bills from all freight companies we had deliver on our behalf. Validate the billing and record in the ongoing freight transportation database. Create the billing covers sheet which figures the upcharge if any for the freight bills. Need experience with freight company websites. Take these billings and enter in the client's account in many different computer environments and provide supporting documentation to the client/customer for them to pay.
Required Skills
KNOWLEDGE, SKILLS & ABILITIES:
Advanced computer skills in all Microsoft applications with high level Excel.
Strong analytical and data entry skills.
Process, develop and analysis of data.
Demonstrated strong organizational abilities and time management skills.
Strong communication skills written and verbal to internal and external customers including Executive Management Team.
Quick Learner.
Required Experience
EDUCATION & EXPERIENCE:
High school diploma or equivalent.
College degree preferred, however not mandatory.
Applicable 3rd Party Logistics (3PL) including Transportation Industry with experience in invoicing and billing, accounts receivable, accounts payable and customer service would be an asset.


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